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2017 CFL MEETING ROOM APPLICATION
The meeting rooms will be booked no more than three months in advance. A designated representative of the group must complete a meeting room application.
- Read the policies below or call 330.928.2117
- Complete the online form or a paper application. Printed copies are available in the library office, or you can download meeting room application.
- Submit your completed application by mail, by fax, online, or in person (weekdays 9 a.m. to 5 p.m.)
- Reservation requests will be reviewed and confirmed or denied with an explanation.
- Reservations should be made at least two weeks in advance.
- Cancellation notice should be given at least 48 hours in advance.
- Donations are always welcome and checks may be made payable to the Cuyahoga Falls Library.
MEETING ROOM POLICIES
The primary purpose of the library meeting rooms is to provide facilities for library-related activities. When not in use by the library, meeting rooms are available 9 am to 8:45 pm Monday through Thursday; 9 am to 5:45 pm Friday, 9 am to 4:45 pm Saturday.
- All meeting room groups must have an approved application on file prior to reserving a room.
- Meeting rooms can be reserved once a month by non-profit 501c3 and non-commercial educational, cultural and community groups (subject to availability).
- Meeting rooms can be reserved up to 3 months in advance.
- Meeting rooms are intended for groups of five or more. Attendance may not exceed fire code occupancy limits.
- Meeting rooms are not intended for commercial businesses, private/social use, study, tutoring, or one-on-one discussions. Individuals and small groups in the above categories are encouraged to use a private study room.
- The group is responsible for the setup and tear down of tables/chairs.
- The library reserves the right to pre-empt scheduled meetings for library activities.
- The library reserves the right to attend any meeting held in its facility.
- All meeting room activities must be free and open to the public.
SET-UP AND TAKEDOWN
Tables and chairs will be provided by the library. Meeting organizers are responsible for set-up and take-down. Groups must end the meeting or program, clean up, move tables and chairs (as needed) and exit the meeting room 15 minutes before closing time. The room must be left in the condition in which it was found.
- Private social events, religious services or instruction, and sale or promotion of a commercial product or service are not permitted.
- All meetings must be open to the public, and no fees may be charged.
- Storage of equipment or supplies is not permitted.
- Smoking or the use of tobacco is prohibited on library property.
EQUIPMENT & SUPPLIES
Audio-visual equipment is unavailable (includes computers, projectors, extension cords, PA system). A pulldown screen is available in each room. Groups are encouraged to bring their own equipment. Wi-Fi is available in all meeting rooms. Supplies such as flip charts, markers, pencils, pens, and paper must be supplied by the group.
The use of a room by any non-library organization shall not be publicized in such a way as to imply library sponsorship.
Groups are responsible for loss or damage to library property. The library is not liable for injuries to people or any loss or damage of property of organizations using the meeting rooms. An adult (21 years or older) must book the meeting room. Children and youth groups must have at least one adult advisor present for every 25 children.
Light refreshments may be served in all meeting rooms. Alcoholic beverages are not permitted. Groups are responsible for clean -up. Cooking and open flames are not permitted.
Questions? Please call 330-928-2117 or send a message to email@example.com