Careers

Administrative Assistant/Deputy Fiscal Officer

37.5 hours a week full-time, non-bargaining unit

  • The Administrative Assistant/Deputy Fiscal Officer provides administrative, technical and clerical support for the Library Director and Library’s leadership administrative team. The position requires broad knowledge of library strategy, operations, and policy. The Administrative Assistant/Deputy Fiscal Officer exercises considerable independent judgment, discretion with handling confidential and sensitive information and is innovative and resilient.
  • Supports the Library Director and administrative team in documentation, communications, and reports.
  • Creates positive experiences for library patrons and internal customers.
  • Presents a positive image of the library in attitude, communications and appearance.
  • Develops familiarity and professional working knowledge of library policy and procedures.
  • Works with the Library Director to craft, edit and maintain library policies and procedures.
  • Acts as a liaison and facilitator for internal meetings and strategy sessions.
  • Maintain office supply inventory, equipment maintenance schedules, Library calendar.
  • Supports and facilitates the creation of strategic plans, annual tactical plans, and outcome measures.
  • Performs special projects as directed by the Library Director.
  • Attend staff and community meetings as required, occasionally outside of regular working hours.
  • Manages accounts payable functions, including auditing of requisitions and invoices; processes invoices and checks for payment; resolves issues with vendors; maintains files of accounts payable records.
  • Coordinate and perform daily cash collections, counts, reports and make deposits.
  • Serves as back-up to the Fiscal Officer in his/her absence to assure the continued day-to-day fiscal operations of the library.
  • Provides assistance during state audits.
  • Assembles, mails, and emails monthly packets to the Board of Trustees.
  • Mails checks for payment of bills and orders.

Required Qualifications:

  • Ability to maintain confidentiality, use tact and diplomacy and professionalism.
  • Ability to work independently. Strong organizational skills. Excellent attention to detail.
  • Ability to develop and maintain effective working relationships with the Board of Trustees, leadership team, staff and public.
  • Strong interpersonal skills, including both written and verbal communication, ability to proofread the work of self and others with a high degree of accuracy.
  • Must be able to perform basic accounting and mathematic computations with a high degree of accuracy.
  • Must be familiar with standard office equipment including personal computers and word processing, spreadsheet, and database software and be able to learn and implement Library specialty software systems and procedures.
  • Expert knowledge of MS products (word processing, spreadsheets, and presentation applications) social networking and emerging technologies.
  • Must qualify to be bonded.

Experience:
Minimum three to five years’ experience holding a senior level office administrative position responsible office, account, customer service, and problem solving.

Physical:
Ability to occasionally lift, carry and put away parcels weighing up to 30 pounds.
Ability to sit, stand and use computer workstations, including keyboard.

Tools and Equipment
Computer, adding machine, paper cutter, fax, copier, telephone, mobile devices and other office equipment.

Manager of Collection Development and Technical Services

Part-time (20-24 hrs/week)
Department: Collection Resources/Technical Services
Reports to: Customer Experience Manager
FLSA Status: Exempt

Summary: The Cuyahoga Falls Library mission is to connect people with the world of ideas, information, and imagination by providing access and professional guidance to resources that inform, entertain and enrich. 

Job Responsibilities: Under the general direction of the Customer Experience Manager, the Manager of Collection Development and Technical Services directs the operations of the Collection Resources/Technical Services department, including coordinating the selection, acquisition, and processing of all library materials; analyzes material usage and recommends additions to the collection, assists with systemized weeding process, performs original and copy cataloging and supervises department staff. Must have knowledge of vendor software, processes, products, packaging and updates.   Please note these job responsibilities are not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications: Bachelor’s degree required, a Master’s degree in Library Science from an accredited college or university is preferred. Minimum of three (3) years public library experience with progressive levels of responsibility and supervision or an equivalent combination of education, training and experience.   Union experience is a plus. 

Working Conditions: There is some light lifting and reaching.  May be standing and walking during part of the day.  Must have experience with latest Windows programs and other software used at the Library, learn to use the Library’s Integrated Library System (ILS), and other forms of technology as needed.  May need to travel infrequently for training and outside programs.

Knowledge

  • Library policies and procedures
  • Library programing and services
  • Wide range of books, music and entertainment
  • Budget development and administration
  • Cost analysis and utilization control techniques
  • Collection development functions, techniques and methods
  • Library classification systems
  • Cataloging tools and automation systems
  • Electronic information resources
  • Library material processing methods and procedures
  • Supervisory methods
  • Employee training and development

Skills and Abilities

  • Interpret and apply library’s regulations, policies, and procedures
  • Organize and prioritize multiple tasks
  • Carry out instructions in written and oral form
  • Define problems, collect data, establish facts and draw valid conclusions and prepare reports
  • Make customer centric decisions
  • Communicate effectively in written and oral form
  • Present a professional image
  • Maintain confidentiality
  • Skill in operating a personal computer, PC applications and use of electronic resources as used in libraries
  • Demonstrate physical strength and flexibility necessary for the job
  • Prepare accurate documentation and reports
  • Maintain regular and reliable attendance, observing a flexible schedule as needed

Essential Functions

  • Manages selection committee and selection process
  • Recommends and monitors purchases and expenditures including print and digital materials, and library of things
  • Creates and maintains department policies and procedures
  • Coordinates the digital and physical ordering process to ensure efficient and economic purchases
  • Assess inventory and acquisition system procedures; recommends and implements changes
  • Oversees communication with vendor and publishers including monitoring status, researches and recommends new vendors
  • Gathers and complies statistics and other information including patron suggestions and request, and collection size using statistics
  • Ensures effective communication of Collection Resources information and current trends to all library employees
  • Evaluates material usage and recommends additions, replacements and withdrawals
  • Administers department budget and monitors the material collections budget while approving purchase orders and author visits.
  • Ensures the maintenance of the library collection including mending and weeding
  • Interviews candidates for positions and recommends hiring
  • Makes assignments to staff, continually trains and evaluates staff while developing them through mentoring and coaching
  • Monitors the work of employees and ensure compliance and understanding of policies and procedures
  • Makes schedules for staff/volunteers and approves timesheets and benefits time requests
  • Evaluates employee performance and maintains proper records
  • Administers discipline when appropriate and develops coaching plans
  • Participates in developing and following strategic plan for the library
  • Prepares goals and objectives to support the strategic plan on an annual basis
  • Participates in annual budget preparation and quarterly budget expenditures
  • Participates in state and national library associations and other professional conferences/organizations
  • Exhibits a strong commitment to positive customer service when working with all library patrons
  • Willingness to explore and research solutions to software and hardware problems as they arise
  • Collaborates with other departments as necessary

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work

This is a part-time (20-24 hrs/week) non-exempt position.   Pay is $19.50 per hour.  

Full Time Circulation Clerk

Do you enjoy providing top rated customer service? Do you want to be part of an all-star team that is providing a valuable resource to the community?    We have an opening for one full-time Circulation Clerk at the Cuyahoga Falls Library.   The full-time position is scheduled 37.5 hours per week plus benefits.   The pay is $9.86/hour.   The shift and hours scheduled will change each week and is based on the hours we are open and staffing. 

Our Circulation Clerk’s provides excellent customer service, quickly and accurately checking items out and checking them in for library customers.  Other responsibilities include processing and updating confidential customer records; operating and maintaining equipment, including computers, printers, cash registers, security devices, etc.; moving and handling all types of library materials; other duties as assigned.

Some of the job responsibilities are:

  • Ability to work competently, courteously, and cheerfully with the public and to establish and maintain effective working relationships with colleagues
  • General computer skills
  • Effective written and oral communication skills
  • Clerical skills, including keyboarding
  • Ability to stand at public service counter for long periods of time
  • Ability to lift and move books and other library material, transporting materials using a book truck and/or book bin
  • Ability to efficiently use a cash register and other business equipment
  • Familiarity with Windows and other basic computer software
  • Detail-oriented, flexible, enthusiastic
  • Dependable, conscientious, self-motivated
  • High School graduate or equivalent experience and training

If you are interested in this exciting opportunity email: ewuest@cuyahogafallslibrary.org or mail to Cuyahoga Falls Library, 2015 Third Street, Cuyahoga Falls, OH 44221 with a cover letter and application.

Children's Librarian II 

Do you enjoy providing top rated customer service and working with children? Do you want to be part of an all-star team that is opening the world of books to children? We have an opening for a Librarian at the Cuyahoga Falls Library. The position is full-time (37.5) per week.
Our Librarian will work with customers providing information and reader’s advisory service in person and over the phone. Plans and conducts children’s programs and displays. Assist in the development of the children’s collection. Provides instruction on the use of library collection and equipment and other duties as assigned.

Some of the job responsibilities and job requirements are:

  • MLS from an ALA accredited graduate school of library and information science
  • Ability to present a positive, professional image to public
  • Ability to interact positively with young people and other customers
  • Enthusiastic about serving young people and other customers
  • Skill in creating and presenting programs and displays
  • Able to communicate effectively, orally and in writing
  • Confidence and experience in computer use, including word processing, general
    internet searching, and other computer applications
  • Strong interest in increasing professional knowledge
  • Open to new experiences and ideas, with happy, optimistic disposition
  • Ability to develop excellent working relationship with supervisor and co-workers
  • Knowledge and experience in literacy development and reading instruction
  • In-depth knowledge of children’s literature and other resources for youth
  • Ability to make school visits and participate in other outreach activities
  • Selection of a variety of children’s materials, including books, magazines, and audiovisual materials

If you are interested in this exciting opportunity email: ewuest@cuyahogafallslibrary.org or mail to Cuyahoga Falls Library, 2015 Third Street, Cuyahoga Falls, OH 44221 with a cover letter and application.

Part-Time Clerk

Do you enjoy providing top rated customer service? Do you want to be part of an all-star team that is providing a valuable resource to the community? We have an opening for two part-time Circulation Clerks at the Cuyahoga Falls Library. The part-time position is scheduled 20-28 hours per week plus some benefits. The pay is $9.86/hour.
Our Circulation Clerk’s provides excellent customer service, quickly and accurately checking items out and checking them in for library customers. Other responsibilities include processing and updating confidential customer records; operating and maintaining equipment, including computers, printers, cash registers, security devices, etc.; moving and handling all types of library materials; other duties as assigned.
Some of the job responsibilities are:

  • Ability to work competently, courteously, and cheerfully with the public and to establish and maintain effective working relationships with colleagues
  • General computer skills
  • Effective written and oral communication skills
  • Clerical skills, including keyboarding
  • Ability to stand at public service counter for long periods of time
  • Ability to lift and move books and other library material, transporting materials using a book truck and/or book bin
  • Ability to efficiently use a cash register and other business equipment
  • Familiarity with Windows and other basic computer software
  • Detail-oriented, flexible, enthusiastic
  • Dependable, conscientious, self-motivated
  • High School graduate or equivalent experience and training

If you are interested in this exciting opportunity email: ewuest@cuyahogafallslibrary.org or mail to Cuyahoga Falls Library, 2015 Third Street, Cuyahoga Falls, OH 44221 with a cover letter and application.

Marketing & Public Relations Manager

Cuyahoga Falls Library is seeking a dynamic, creative and effective communications professional and a capable representative for the Library in marketing and public relations. The position is responsible for the creation and execution of a comprehensive and consistent marketing and public relations plan for the Library. Responsibilities include developing and promoting the Library’s brand, strategic plan and messaging to support CFL’s reputation in the community. The work is performed at the direction of the Library Director.

The Marketing & Public Relations Manager will promote the Library’s mission, services, spaces, programs and events through both traditional and digital communications. The ideal candidate should have experience in public relations, website management, social media, analytics, and graphic design.

Duties & responsibilities:

  • Manages the operation of the public relations office, assists in budget preparation and manages budget for the department. Prepares direct responses to requests by telephone, mail, email, social media, etc.
  • Monitors communications through social media and mail@cuyahogafallslibrary.org inbox. Responds to questions, complaints, and concerns.
  • Aid in the development and maintenance of Library’s website, including refreshing content as needed to support programs and drive visitation, utilizing a WordPress platform.
  • Generate and post regular content each week across Social Media channels (Facebook, Twitter, Instagram, etc.) that results in increased community engagement and page views as demonstrated through social media and website analytics.
  • Plans and coordinates Library’s participation in community events. Attends Library sponsored events.
  • Compiles statistics, prepares reports, and evaluates effectiveness of marketing campaigns.
  • Prepares, edits and distributes weekly news releases, and promotional videos as needed.
  • Overseas design and printing of newsletter, fliers, brochures and other publications or promotional materials.
  • Compile, edit, and distribute high-quality, program/services driven content for Library’s weekly e-newsletter.
  • Serves in advisory role for Library Friends group, volunteers, levy campaign committees and other citizen groups affiliated with the Library.
  • Designs and implements surveys, focus groups, and customer feedback to monitor community interests, opinions and needs.
  • Keeps informed and current about trends, issues and methods of implementing public relations, marketing, and communications on behalf of the Library

Qualifications:
Bachelor’s degree in public relations, communication, marketing, journalism or related field. Proficiency in digital media and technology, production and layout. Principles of intellectual freedom. Ability to maintain confidentiality. Supervisory experience preferred. Valid drivers license with acceptable driving record. May be required to work a flexible scheduling including some evening, weekends and holidays if necessary.

 

Catalog

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